Taking a child out of school during term time in the UK can be a complicated issue for parents. While schools aim to promote full attendance for academic and social development, there are exceptional circumstances where absence may be necessary and even justifiable. This guide outlines the 11 best and most acceptable excuses, legal considerations, how to properly request leave, and how to avoid penalties — all while keeping your child’s education on track.
Why Regular Attendance Is Important in the UK
According to the Department for Education (DfE), children must attend school regularly unless there is a valid reason. Schools report attendance to local authorities, and unauthorised absences can lead to penalty notices or legal action. This strict attendance policy is in place to ensure that:
- Children make steady academic progress
- Pupils build routine and discipline
- Social skills and friendships are nurtured
- Safeguarding policies are enforced
Still, life isn’t always predictable — and schools understand that. They do have the authority to authorise absences under exceptional circumstances.
The 11 Best Excuses for Taking a Child Out of School in the UK
Below are 11 of the most commonly accepted, genuine, and legally acceptable reasons to take your child out of school during term time:
1. Family Bereavement or Funeral Attendance
Losing a loved one is a traumatic experience. Schools typically allow absences to attend:
- A funeral of a close family member (e.g. parent, sibling, grandparent)
- Memorial services or associated travel
- Time for mourning, especially in culturally appropriate contexts
How to improve acceptance: Provide a brief explanation and relationship to the deceased, and notify the school as early as possible.
2. Medical or Dental Appointments
Essential medical treatment or specialist consultations — especially for ongoing conditions — are permitted. This can include:
- Hospital or consultant visits
- Emergency dental treatment
- Therapy or rehabilitation services
Note: Routine check-ups should be scheduled outside school hours when possible.
3. Serious Illness or Health Crisis in the Family
If a close family member becomes critically ill or hospitalised, and the child needs to be involved (emotionally, logistically), this can qualify.
Tip: Obtain a letter from a hospital or GP to explain the situation and your child’s involvement.
4. Religious Observance or Ceremonies
Faith-based celebrations and observances that do not align with public holidays are usually authorised, including:
- Eid
- Diwali
- Yom Kippur
- Other religious pilgrimages or rites
Inform the school of the dates and nature of the observance in advance.
5. Mental Health or Emotional Wellbeing
Mental health is now being recognised as equally important as physical health. Absences for:
- Anxiety, depression, or burnout
- CAMHS (Child and Adolescent Mental Health Services) appointments
- Counselling sessions
Supporting documents from a GP, school nurse, or therapist strengthen your case.
6. Court or Legal Obligations
If your child or a family member must attend court proceedings, the school will usually authorise leave. This may include:
- Family court hearings
- Custody arrangements
- Witness testimonies
Provide court summons or legal documents if requested.
7. Approved Sporting or Creative Activities
If your child is involved in an elite sporting competition, music exam, or theatrical performance — especially at a national or international level — time off can be authorised.
Examples include:
- Competing in a swimming championship
- Performing in a West End production
- Attending a nationally recognised workshop
8. Family Emergency or Crisis
This broad category can include:
- Domestic violence situations
- Housing crises (temporary homelessness, flooding)
- Sudden relocation or changes in custody arrangements
Informing the school discreetly and supplying documentation where possible is essential.
9. Cultural or Heritage Trips
Certain cultural events or once-in-a-lifetime experiences may be authorised if they are educational and enrich a child’s personal development.
Examples:
- A cultural tour of a heritage site
- Attending a traditional family rite of passage
- Educational activities abroad
These are less commonly approved but may be considered on a case-by-case basis.
10. Military Deployment or Reunification
If a parent or guardian is in the Armed Forces, the school may allow leave for:
- Pre-deployment visits
- Post-deployment reunions
- Ceremonial duties
The MOD (Ministry of Defence) often supports these absences, and schools are encouraged to be flexible.
11. Transition Support for Big Life Events
Some events may deeply affect a child’s psychological or academic performance. Schools may allow absence for:
- Moving house
- Changing guardianship
- Beginning specialist schooling (e.g. special needs transition)
Excuses That Are Not Normally Accepted
Even well-meaning reasons are often declined, such as:
- Holidays during term time (regardless of cost savings)
- Family birthdays, weddings (unless very close relations)
- Job interviews for parents
- Shopping trips
- Weather inconvenience (unless extreme)
These usually count as unauthorised absences and may incur penalty notices.
Legal Implications: What the Law Says
According to the Education Act 1996, parents must ensure their children receive a full-time education. Schools must report unauthorised absences, which can result in:
- Penalty Notice Fines: £60 per parent per child (rising to £120 if unpaid after 21 days)
- Prosecution: Up to £2,500 fine or 3 months’ imprisonment
- Parenting Orders: Court-ordered intervention
How to Request Time Off the Right Way
Step 1: Request in Writing
Use the school’s Leave of Absence Form or write a formal letter/email.
Step 2: Explain the Circumstances
Provide a respectful, clear, and concise explanation.
Step 3: Attach Supporting Evidence
Include medical notes, religious letters, invitations, or official correspondence.
Step 4: Submit in Advance
Schools appreciate early notice — at least two weeks prior, where possible.
Will My Child Fall Behind Academically?
Yes, especially in exam years (Y6, Y11, Y13). But here’s how to minimise the impact:
- Ask for missed work or online resources
- Use online platforms like BBC Bitesize, Oak National Academy, and Seneca Learning
- Arrange catch-up sessions with teachers
Final Tips for Parents
| Best Practice | Benefit |
| Communicate Early | Shows respect and allows planning |
| Be Honest | Builds trust with school leadership |
| Keep a Paper Trail | Protects you legally |
| Know the School Policy | Each school may differ slightly |
| Avoid Term-Time Holidays | Almost always unauthorised |
Conclusion
The best excuses for taking a child out of school in the UK revolve around genuine, unavoidable, and well-documented circumstances. Whether it’s a family crisis, religious observance, or medical necessity, schools are more likely to approve absence if you’re honest, respectful, and proactive.
Avoid unnecessary risks by following the rules — and always remember: your child’s education and well-being go hand in hand.
